Mai Institute of Hotel Management (MAIIHM), Sawantwadi, is a prestigious institution of Hospitality in Maharashtra state, which aims to provide the best hospitality education and training to its students. The students are expected to develop analytical skills and techniques that are essential in the international hospitality and tourism industry.

MAIIHM expects its students to comply with the institute’s rules and regulations, including the professional standards that apply to the hospitality industry, and conduct themselves in a professional and respectable manner with all teachers, staff and fellow students. Students should accept the responsibility for their learning and training by adhering to the deadlines for submission of projects and arrangements with particular individuals and groups in the class.

The rules and regulations mentioned herein are essential for the development of skills and professional attitude in students as a future hotelier and as a socially responsible person. Students are expected to read this guidebook thoroughly and keep it handy for the entire duration of the course enrolled in, and strictly adhere to and follow the guidelines all the times.

1. WORKING HOURS

The working hours of the institute are from 9 a.m. To 5.30 p.m. for five days a week. Seminars, Workshops and Special Practical sessions may be arranged on Saturdays, for which attendance shall be compulsory or as directed by the institute management.

2. ACADEMICS

2.1 Attendance & Punctuality

It is compulsory for a student to attend all lectures and practical classes. As per the norms, a student must have 100% attendance in individual subjects, both practical and theory. Shortage of attendance may disqualify a student from appearing in the end-term examinations.

However, relaxation of 25% may be granted to deserving student as per rule; in case of medical leave, it will only be considered if a fitness certificate is provided by competent medical practitioner under the rules.

A student must have attendance of not less than 70 per cent of classes in any individual subject theory or practical taken separately during the session last attended and minimum of 75 per cent of the aggregate (effective teaching hours /contact hours).

A student needs to have a minimum attendance of 75% during Internship (Industrial Training), failing which, the training will be considered null and void.

2.2 Procedure for Leave

The students must not absent themselves from any Institute activity without the prior permission of the Principal.

Students desirous of availing leave on genuine grounds should apply in writing and get the same approved by the Principal. After taking the approval, the leave application should be handed over to the Student Coordinator/Administrator. If a student is unable to attend classes due to an emergency, he/she should intimate the student coordinator by telephone and get the leave approved by the Principal when he/she resumes class.

If a student wishes to avail short leave, he/she must inform the concerned lecturers and get leave sanctioned by HOD and submit the same to student coordinator.

2.3 Grooming Standards

Gentleman Student:

• Hair: Clean, neatly – appropriate styled hair, should be short & well-combed, no long sideburns; non-oily appearance; use of hair gels not permitted; use of hair color, bleached hair not permitted
• Student should be clean shaved. No goatees or French beards permitted. (Only Sikh students are allowed a beard which should be well maintained and covered with a net
• Nails should be properly trimmed
• Expensive, showy watches not permitted
• Piercing of earlobes or wearing of ear rings disallowed
• There should not be any visible tattoo marks
• Wearing of rings, chains and bracelets not allowed

Lady Student:

• Hair: Clean, neatly – appropriate styled hair; short hair must be styled away from the face and kept off the shoulders; long hair should be tied in a bun, pony tail or plait; pins, ribbons and hair bands used to keep the hair in place must be conservative and black in color; non-oily appearance, use of hair color, bleached hair not permitted
• Student should have neatly – trimmed nails, and while using nail polish, must maintain it properly, it should not be chipped or unclean
• Expensive, showy watches not permitted
• Flashy ear rings and nose pins are not permitted
• There should not be any visible tattoo marks
• Use of henna not permitted
• Student should use any strong perfume
• Limited use of jewelry permitted

2.4 Identity Card

An Identity Card will be issued to a student at the time of joining. This card will be valid for the entire duration of the course. The student is required to be in possession of this identity card at all times while on the premises of the campus and should be produced for verification as and when required. Loss of Identity Card should be immediately brought to the notice of the student coordinator. A duplicate Identity Card will be issued upon the payment of Rs.100/- (One hundred only).

3. PAYMENT OF FEES

• Each student is responsible for payment of the relevant Term Fees well in time as per the dates notified in the Fees Structure issued by the institute on office notice board and on the institute website. In case of default, 50/- will be charged per day as Late Fee charge. It may be noted that there will be no extension of fees payment dates and no repeat or individual notice shall be issued by the institute to the students for payment of fees.
• A student is liable to be restricted from filling up the Term-end Examination Form if his/her Term Fees remain unpaid.
• All students are required to obtain No Dues Certificate (N.O.C.) from the Administration Office before appearing for the term-end examination, which is mandatory to get admit cards.
• N.O.C. Includes getting approval signatures for the following:
  • Depositing the library books and library cards to the library in-charge
  • Paying all outstanding dues if any (institute / hostel fees, and any other prescribed fees)
  • Paying any fines for breakages, indiscipline, etc., if any
  • Vacating the lockers (If applicable)

4. DISCIPLINARY ACTION

Violations of good conduct and ethical behavior in the Institute have been listed below, depending on seriousness of the offence. Punishments for them will also be on a graded scale starting from severe in case of major offences and light for minor offences.

• Major Offences
  • Ragging of junior students.
  • Consumption of alcohol /drugs.
  • Criminal assault on any other person inside or outside the Institute, which is serious enough to warrant a police report (whether lodged or not).
  • Molestation of another person (student, staff or any other person)
  • Attempt to molest or sexual harassment in the form of indecent remarks,
  • Indecently attempting to touch a student or person of the same or opposite sex.
  • Attempts either individually or in a group to bully someone.
  • Going out of the campus without permission or returning from leave / night out later than the prescribed time, for unduly long periods.
  • Smoking as it is prohibited for students inside the entire campus.
  • Misuse of Institute email network by sending junk mail, offensive, harassing or illegal communications to other students, faculty or outsiders.
  • Cheating or plagiarism in the presentations, evaluation tests and examinations.
  • Causing serious injuries to another person in a deliberate manner.

For any of the above or other offences, which the Institute may notify as a major offence, may lead to immediate suspension. Parents/guardians will be notified with a request to come to the Institute. An inquiry will be conducted on the incident and the punishment may include rustication/ dismissal of the student if found guilty.

• Minor Offences
  • Usage of cell phone during class hours, in the academic block and other areas where it is prohibited, unless it has been permitted to be used for academic purposes.
  • Using gadgets in the hostels, which are not permitted
  • Making loud and disturbing noises by voice or instruments, particularly in the hostel, or not stopping when requested to do so outside the campus staying rooms.
  • Theft or serious damage to property of another student or person of the institute. This will include electronic password, information in the network which is confidential for someone else or the institute etc.
  • Not reporting to duty or activity which has been assigned to the student.
  • Using abusive language unbecoming of a person in the institute.
  • Shouting at / or blatant disobeying of instructions of faculty and other authorities in the institute.
  • Causing minor injuries to another person in a deliberate manner.
  • Going out of campus without permission or not returning back within prescribed time, for violations of small time periods.
  • Coming out in attire or appearance which is in violation of rules and applied to the students.
  • Disobeying any rules or code of conduct as prescribed by the institute.

5. MEDICAL ASSISTANCE

• MAIIHM makes arrangements for attending to minor ailments like cold, headaches, etc., if the need so arises.
• For any major treatment parents will be informed to do needful.
• First Aid facility shall be available on the institute premises, with a Doctor-on-call.
• Institute may alter or change above guidelines as per the need of hour, which will be binding on all the students.